Programmes Officer
Programs Officer (National Committee Fundraising Capacity Building)
in Berlin or London, Full Time (38,5 h/Week), as soon as possible
Contract: Fixed-term until 30 April 2024, with the possibility of extension
Department: Programs Team
Salary: £28,000 per annum, London or 40,000 Euro per annum, Berlin – with pay review pending 1 May 2023
Location: Hybrid working – this role can be based in either London (UK) or Berlin (Germany)
Reporting to: Programs Coordinator
Changing the world takes passion and dedication
UWC is a global family of schools with a powerful difference. With a shared goal of working towards global peace and sustainability, we bring together young people from around the world to study in one of our 18 schools on four continents. There they don’t just learn how to be great at passing exams. They learn how to communicate across cultural boundaries. They develop the skills to be a changemaker. They design and engage in initiatives that transform their lives and the lives of those around them for the better. Our students go on to become leaders in politics, NGOs, social enterprises, community movements, charities, and business. For life, they remain dedicated to the UWC mission and many of them remain in close contact with us, their school, and their peers, becoming part of a global community of over 60,000 changemakers transforming the lives of others.
About UWC International
The UWC International Office is the executive arm of UWC International, a UK registered charity, and is situated at the heart of the UWC movement. Located in central London and Berlin, the UWC International Office collaborates closely with all stakeholders from across the UWC movement, engages the UWC alumni community of more than 60,000 members and serves UWC International’s governance bodies. Responsibilities include global fundraising, global communications, promotion and marketing, supporting the network of over 150 UWC national committees in their daily work and growth, global strategy development and implementation and assisting the UWC schools.
Job Scope
The Programme Officer will support the development and implementation of national committee (NC) system-wide activities and initiatives which grow national committee fundraising, including how best to use data to monitor, evaluate, and report on activity. Specific responsibilities include the following:
- Alongside the team, grow work to expand national committee alumni and community engagement efforts to increase national committee fundraising.
- Analysis of available data on the national committee system in order to identify national committee’s which will be in scope for fundraising capacity building activities.
- Support the consultant with data management and analysis for monitoring and evaluation, to report quarterly to the Committee of National Committees, twice-yearly to the UWC International Board and other relevant stakeholders where appropriate.
- Evaluate, recommend and support the implementation of new approaches to develop the link between alumni and community engagement and fundraising, including with resources for in-network fundraising appeals and campaigns.
- Support national committees with workshops, an annual incentive campaign, and bespoke consulting in engagement and fundraising.
- Particular focus in developing national committee application fees as a sustainable source of income, including with financial systems.
- Particular focus in developing national committee Community Association or subscription structures as sustainable source of income, including with financial systems.
- Relationship building with and motivation of volunteers in order to build fundraising capacity in the national committee system.
- Relationship building with and motivation of volunteers in order to build fundraising capacity in the national committee system.
- With the Administrator, facilitate donation communications between UWC International and UWC national committees, ensure that donation services for national committee-raised funds are provided, including accounting, trouble-shooting and transferring.
The above is not an exhaustive list of duties and you will be expected to perform other duties as required.
Person Specification
Essential knowledge, skills and experience
- A background or proven interest in advancement and engagement as a foundation for fundraising.
- Excellent written and verbal communication skills in English, with a strong attention to detail.
- Good analytical skills, with the ability to analyse, interpret and use data in day to day work and decision making.
- Strong organisational and problem solving skills, able to prioritise effectively and meet competing deadlines.
- Experience of project management, able to manage projects to time and budget.
Strong interpersonal and communication skills, cross-cultural sensitivity and a high level of comfort operating in an international and multicultural environment. - Experience of working in a fast-paced environment while maintaining flexibility and resilience to deal with challenges calmly and constructively.
Proven ability to work effectively in a team and across teams, in multiple time zones demonstrated through a cooperative attitude. - Experience of working with volunteers in complex organisational settings similar to UWC.
Ability to work effectively on own initiative and without administrative support. - ICT fluency, particularly with the Google Suite, Zoom and databases.
- A commitment to UWC’s vision, mission and values.
- A commitment to equity, diversity and inclusion
Desirable knowledge, skills and experience
- Working knowledge of project management tools and approaches.
Sensitivity to the role of national committees and the UWC International office within the larger UWC movement. - Ability to communicate fluently in German or other languages would be an advantage.
What we offer
As part of a commitment to our employees we offer:
- Generous holiday allowance – 28 days per year plus 8 public holidays (pro rata for part time or fixed term contracts).
- The standard working hours are 38.5 per week. Start and finish times can be agreed between managers and employees. We support flexible working and are happy to discuss different working patterns.
- We offer up to two days per year for volunteering and up to two days per year for study leave.
We support staff development and provide access to training and a wide range of CharityComms resources through our UWCIO membership. - We offer a health and wellbeing support package, which includes income protection, employee assistance programme, advice and legal support helpline, remote GPs access, medical second opinions, mental health support, physiotherapy, cycle to work and a wellbeing calendar featuring podcasts and webinars.
- Perks and discounts portal, which provides a range of discounts across shopping, dining, lifestyle, and entertainment. With thousands of offers on hundreds of top retailers.
- Contributory pension scheme, UWC International currently contributes up to 8% of the employee’s gross salary and the employee must match the percentage of up to 8% of their gross salary. The minimum contribution rate is 4%.
Working arrangements
We operate hybrid working arrangements, with 20% of the week worked in the office and 80% worked from home. There is the option to work additional days in the office if requested. These arrangements will be reviewed later this year. We support flexible working and would be happy to discuss different working patterns with candidates.
Any requirement to travel for work will be subject to a risk assessment and will take into account official government guidance on COVID-19 and any other health or security considerations applicable at the time.
Visa requirements
This role requires applicants to have the right to live and work in the UK or Germany to undertake the role. Please provide confirmation of your eligibility to indefinitely work or reside in the UWC International office location in your application. Any offers of employment made by UWC International will be subject to a right to work check on your immigration status and will require documentary evidence to be provided at that time.
Safeguarding
It is expected that the job holder will occasionally travel to UWC schools and colleges. For that reason, a Basic DBS check (Disclosure and Barring Service) or international equivalent will be required before any job offer is made. We will also take up references prior to the second stage of the interview process. Referees will not be contacted without your consent.
Diversity Statement
UWC places deliberate diversity at the heart of our educational model because of its critical importance in our mission ‘to unite people, nations and cultures for peace and a sustainable future’.
At the UWC International Office, we believe this commitment to deliberate diversity must be reflected within our team, organisational practices, policies and culture. We recognise people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and we encourage and leverage these differences to make our work more relevant and approachable.
We will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background.
We strive to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. We expect everyone who works with us to share this commitment and to act accordingly, as we aspire to best serve the UWC mission and our global community. It is an ongoing journey and we welcome all those who are ready to travel with us.
Application Process and Deadline
Please send your application to [email protected] including your CV and cover letter in
English (each a maximum of 2 pages). Your cover letter should:
Indicate how you heard about this role.
- Outline your knowledge, skills and abilities against the job requirements.
- Provide confirmation of your eligibility to work or reside indefinitely in the UK or Germany.
- Provide the name and contact details of two referees, including their job title and the capacity in which you are known to them. References are taken up prior to the second round interviews and we will not contact your referees without first letting you know.
Please note that applications without a cover letter will not be considered.
Deadline for application: 20 March 2023 at 23.59 pm (GMT)
Interview dates:
First round interviews will be held on 27 & 28 March 2023
Second round interviews will be held on 4 & 5 April 2023